![]() This way, everyone is informed of the progress made and the numbers can be adjusted in accordance with circumstantial evidence.ĥ Project Selection Methods to Structure the Project Management Office This is precisely why modern project management tools with collaborative features contain the option to create a Gantt chart within the work breakdown structure excel template. It drives decisions concerning task identification, establishing the project’s scope and allocating the right quantity, and quality of resources. And for another, it gives stakeholders and project teams insight into priorities and the timelines within which goals are to be met.Ī WBS can be considered the skeleton of a project plan. ![]() And this is exactly where a Gantt chart software like Instagantt can help you.A project wouldn’t be what it is without a plan.Īfter all, the whole idea of project management is to simplify the lifecycle of initiating, executing, monitoring, and closing a project.Īnd in this regard, a work breakdown structure is essential.įor one, it breaks down a project’s tasks and subtasks, making it easier to identify dependencies at a granular level. There wouldn’t be a way to easily assign tasks to different people or to visualize tasks next to their deadlines, just to mention a couple of downsides. Think of a WBS as a resource that will help you organize your work, understand your goals, and display your tasks graphically.Ĭreating a work breakdown structure using Excel or PowerPoint can be a common and simple approach, but those tools can only go as far and they have limited use. ![]() Create A Work Breakdown Structure with Instagantt Also, by understanding your goals and your tasks, you will have a better idea of how long it will take for you and your team to complete them, and it will make it so much easier for you to create a timeline and a schedule for your work, improving your chances of success, but at the same time maintaining a realistic approach. This will help you identify the high-level deliverables (parent tasks) and to breakdown those deliverables into smaller, executable stages and tasks.īy understanding your tasks, you’re going to be able to evaluate each task and estimate the costs, and the resources needed to complete each of those tasks. When creating a work breakdown structure, it’s crucial to have a clear understanding of the project’s goals and objectives. You need to focus on deliverables rather than the mere activities required to accomplish them. When creating a WBS, keep in mind that this is an outcome-oriented graph. You will also need to follow the 100% rule, which refers to the fact that every level of the structure must be 100% completed up to the “parent” level. Every element must be exclusive from each other, and they must never overlap. By adding up “child” tasks, you will be building a clear picture of the “parent” or the main task. ![]() This means that every “child” task has a hierarchical relationship with the parent task. ![]() A work breakdown structure is a “hierarchical decomposition” of the total work that needs to be carried out throughout the project. What Are the Key Elements of a Work Breakdown Structure? And, by providing better visibility, it can also help you to make sure every task gets done at the right time. When projects are on the larger side, creating a WBS can help you manage the complexity of dealing with a high number of tasks and subtasks. In other words, creating a work breakdown structure can help you deconstruct the work you need to do into smaller, and detailed elements. This deliverable-based approach helps project managers work with a much more detailed picture of the activities, deliverables, and milestones that need be accomplished throughout a project’s life-cycle. In project management, a work breakdown structure represents a key element because it helps to organize a team’s work into manageable sections, and it helps to identify everything that must be accomplished before completing a project. A Work Breakdown Structure (WBS) can be defined as a deliverable-oriented breakdown of a project, that focuses on organizing tasks into multiple levels and smaller tasks, and to display the resulting elements graphically. ![]()
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